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Outsourced General Counsel in Florida: A Practical, Miami-Dade–Focused Guide for Growing Businesses

Author: Yoel Molina, Esq., Owner and Operator of the Law Office of Yoel Molina, P.A.​

30 October 2025

Outsourced General Counsel in Florida: A Practical, Miami-Dade–Focused Guide for Growing Businesses

 

If you run a company in South Florida, you already know legal issues don’t show up politely, one at a time. Contracts, HR, collections, partners, trademarks, vendors, real estate, compliance—each can turn into fire drills that distract your team and drain margin. Hiring a full-time in-house attorney is a big step (and expense). The middle path— outsourced general counsel (OGC)—gives you an on-call business lawyer who knows your company, works proactively, and costs a fraction of a salaried hire.
I’m Attorney Yoel Molina. My firm serves as OGC for Florida businesses—from startups and contractors to healthcare, logistics, professional services, and e-commerce. This article explains how outsourced general counsel works, what it costs, what you should expect, and how to launch the relationship the right way in Miami-Dade.
 

What Outsourced General Counsel Is (and Isn’t)

 

Outsourced general counsel is an ongoing relationship with a law firm that acts like your in-house legal department. You get a single point of contact who learns your operations, attends your leadership calls as needed, and builds the playbooks and templates your team can use daily. It’s not a one-off “call us when it’s broken” model; it’s structured to prevent problems, speed decisions, and close deals faster.
Typical scope:
  • Contract drafting, review, negotiation, and playbooks
  • Employment issues (offers, handbooks, commissions, restrictive covenants)
  • Corporate governance (entity maintenance, shareholder/operating agreements)
  • Commercial real estate and leasing (letters of intent through lease negotiations)
  • Collections and credit policies; demand letters and settlement strategies
  • IP and brand protection (trademarks, licensing, NDAs)
  • Vendor management and due diligence for new partners or acquisitions
  • Dispute prevention and early resolution; managing outside litigators when needed
  • Compliance calendars (licenses, BOI reporting, annual reports, permits)
  • Risk transfer (insurance requirements, indemnities, waivers)
 

Who Benefits Most

 

  • Growing companies hitting legal complexity before they’re ready to hire in-house
  • Owner-led businesses that need a trusted advisor on speed dial
  • Multi-entity groups (holdcos with operating subsidiaries) that need consistent contracts and controls
  • Contract-heavy operators (contractors, SaaS, staffing, healthcare, logistics, hospitality) where paper quality = cash flow
  • Companies selling to larger enterprises that demand stronger legal terms, security addenda, and insurance endorsements
 

The Business Case: Why OGC Beats “Ad Hoc” or Full-Time—For Now

 

  • Predictable cost. Flat monthly plans or defined bundles, instead of unpredictable hourly spikes.
  • Speed and context. Your counsel already knows your deals, counterparties, and risk tolerance; no ramp-up every time.
  • Playbooks and templates. Your team uses standardized agreements and checklists that reduce back-and-forth and errors.
  • Proactive risk reduction. Calendars, renewals, and license deadlines don’t get missed; disputes get triaged early.
  • Fractional specialization. When a niche issue pops up (e.g., tax controversy or specialized litigation), your OGC quarterback brings in the right specialist and stays in charge.
 

What OGC Work Looks Like Month-to-Month

 

  • Contracts. Redline customer MSAs, build your service-specific templates, and create clause libraries (payment terms, limitation of liability, indemnity, insurance).
  • People. Offers and restrictive covenants for key hires; contractor agreements; clean IP assignment language; independent-contractor compliance.
  • Collections. Credit application + personal guaranty; demand letters with settlement terms; conditional/unconditional lien releases.
  • Brand. Trademark searches and filings; cease-and-desist letters; licensing and co-marketing agreements.
  • Real estate. LOIs, letters of credit and deposits, CAM caps, signage, assignment/sublease flexibility, guaranty burn-offs.
  • Governance. Resolutions and consents, cap table hygiene, options or phantom equity, board/manager minutes.
  • Compliance. Annual reports, BOI (beneficial owner) filings, license renewals, and customer/industry security addenda.
  • Dispute prevention. Escalation ladders, mediation clauses, Miami-Dade venue selection, and settlement playbooks.
 

Pricing Models That Make Sense

 

  • Tiered monthly plan. A predictable block of scope (e.g., contract reviews, monthly leadership call, compliance calendar management) with rollover minutes or priority response times.
  • Credit bundle. Buy a quarterly block of credits usable for contract projects, policies, or training—unused credits roll with a cap.
  • Hybrid. Base plan + discounted hourly for overflow or discrete projects (M&A, large leases, heavy negotiations).
  • Fixed-fee projects. Trademark applications, employee handbook overhauls, or full contract-suite builds priced as stand-alone deliverables.
We’ll work with you to choose a model aligned to your volume and risk profile—so you always know the financial commitment.
 

How to Launch OGC in 30 Days

 

Days 1–7: Intake & Risk Map Kickoff call with ownership and key managers. We review your org chart, top contracts, customer types, and points of friction. Deliver a simple risk map and 90-day action plan.
Days 8–14: Templates & Quick Wins Prioritize and update your highest-impact paper: master service agreement, PO terms, NDAs, and credit documents. Implement a collections cadence and conditional release forms.
Days 15–21: Compliance & Calendars Set the compliance calendar (annual reports, licenses, BOI, insurance renewals). Collect COIs and fix endorsement gaps (additional insured, primary/non-contributory, waiver of subrogation).
Days 22–30: Training & Rollout Train sales/ops on the contract playbook (what’s negotiable, who can approve). Launch a simple deal desk—fast approval rules and escalation paths. Schedule monthly leadership check-ins.
 

What You Should Expect From Your OGC

 

  • Response-time SLAs. Same-day acknowledgment and realistic turnaround windows; escalation paths for urgent deals.
  • Plain-English advice. Options, pros/cons, and a recommendation—no Latin necessary.
  • Templates you’ll use. Clean, branded contracts and checklists that match your workflow, including e-signature formatting.
  • Deal momentum. Redlines that move the ball, not just spot issues.
  • Metrics. Quarterly report: contracts closed, cycle time, collections recovered, disputes avoided, and ROI snapshots.
 

Key Clauses We Tighten (Because They Move Dollars)

 

  • Payment terms. Deposit triggers, milestone billing, late fees/interest, and attorney’s fees clause.
  • Limitation of liability. Cap tied to fees paid; carve-outs for willful misconduct; exclude consequential damages.
  • Indemnity. Clear, Florida-compliant language proportionate to fault; flow-down to subcontractors.
  • Insurance. Additional insured endorsements, primary/non-contributory, waiver of subrogation; matching limits to actual exposure.
  • Change orders. No extra work without written approval; set unit pricing or markups; include time extensions.
  • Dispute resolution. Step-down ladder → mediation in Miami-Dade → arbitration/litigation; venue and law fixed to Florida.
  • IP & confidentiality. Own your deliverables; protect client data; set realistic data-security obligations.
 

Miami-Dade Realities Your OGC Should Anticipate

 

  • Government and permitting timelines that affect leases and project schedules—draft rent commencement and force-majeure language accordingly.
  • Insurance market conditions (wind/flood) impacting certificates and contract minimums for vendors and landlords.
  • Lien and bond rights on construction-adjacent work—calendar notices from first furnishing to preserve leverage.
  • Bilingual operations—many teams and customers prefer Spanish. We provide bilingual docs where helpful, keeping the English version controlling for enforcement.
 

FAQs

 

How is this different from hiring an in-house attorney? Cost and coverage. You get the judgment and systems of a seasoned business lawyer with access to a bench of specialists—without the salary, benefits, and management load of a full-time hire.
 
Can you handle disputes or litigation? We focus on prevention and early resolution. When litigation is unavoidable, we quarterback strategy and manage outside litigators, keeping the business goals in front.
 
We already have lawyers we like for certain issues. Great. As OGC, we coordinate them, ensure consistency, and keep the big picture intact—budget, timelines, and messaging aligned.
 
Can you help with fundraising or a sale? Yes. We clean up corporate records, negotiate term sheets, tighten IP, and manage data-room diligence to keep valuations strong.
 

Indicators It’s Time for OGC

 

  • Leadership spends too much time on contracts, collections, or HR questions
  • Deals stall waiting for redlines, or A/P kicks back your invoices for missing paperwork
  • Vendors or landlords demand COIs and endorsements you don’t track
  • You’ve had two or more preventable disputes in the last year
  • You’re growing—new locations, bigger customers, or acquisitions—and need structure
 

What It’s Like to Work With Us

 

At the Law Office of Yoel Molina, P.A., we serve as outsourced general counsel for Miami-Dade and Florida companies. Our approach is simple:
  • Business-first lawyering. We start with your goals and margins, then paper the deal.
  • Right-size everything. Templates, policies, and playbooks that fit your team and industry.
  • No surprises. Clear scope, predictable pricing, and practical timelines.
  • Proactive cadence. Monthly leadership calls, quarterly legal health checks, and on-demand deal support.
 
Typical first-quarter deliverables:
  • Updated MSA, SOW, PO terms, NDA, and credit application + guaranty
  • Collections playbook (reminder cadence, demand letter, settlement templates)
  • Compliance calendar (annual report, BOI, licenses, insurance renewals)
  • Employee/contractor agreements with enforceable restrictive covenants where appropriate
  • Real estate/lease toolkit (LOI templates, CAM cap language, guaranty burn-offs)
 

Let’s Talk

 

If you want the benefits of in-house counsel—without the headcount—let’s design an outsourced general counsel program that fits your company. Contact Attorney Yoel Molina at admin@molawoffice.com, call (305) 548-5020 (Option 1), or message via WhatsApp at (305) 349-3637.
 
Educational Notice: This article is for general information only and not legal advice. Your situation may require specific guidance under Florida law and your industry.